Administrative & Sales Assistant
Job insights
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Date posted
26/12/2025
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Closing date
25/01/2026
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Hiring location
North
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Remote work option
Yes
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Expatriate Eligibility
Yes
Key responsibilities
Le Hibou is a company specialized in supporting and managing freelancers working with large corporate clients, mainly in France. The company operates in a structured, demanding, and fast-growing environment, serving major accounts such as CAC 40 and SBF 120 companies. Le Hibou places rigor, collaboration, and process efficiency at the heart of its operations, while offering a human-centered and evolving work environment.
The role provides key administrative and sales support to ensure smooth invoicing and pre-sales operations, working closely with teams based in Mauritius and France. The position plays a central role in operational efficiency and in maintaining a high level of service for freelancers and large corporate clients.
Key Responsibilities
Administrative Support – Invoicing & Workflow Management
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Upload and manage invoices on client platforms (approximately 700–800 invoices per month).
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Closely monitor submission statuses and approvals.
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Ensure compliance with existing administrative processes and contribute to their improvement.
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Work accurately across various client-specific tools and platforms.
Pre-Sales Support & Coordination
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Centralize and manage umbrella employment (portage) requests in the internal system.
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Verify, complete, and update administrative data.
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Contribute to quotation preparation and renewal management.
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Work closely with the pre-sales team based in France.
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Occasional interactions with freelancers (excluding commercial negotiations).
Good to know
Goals & Performance Metrics:
Accuracy and compliance of invoice submissions.
Adherence to administrative deadlines.
Quality and accuracy of centralized data.
Smooth collaboration between Mauritius and France teams.
Contribution to continuous process improvement.
N+1 Management Style:
Dany – Administrative Manager
Functional collaboration with Marie – Freelance Success Manager
Career Progression Opportunities:
The position offers real career growth opportunities based on performance, with potential progression toward broader administrative or commercial roles within the company.
Benefits & Culture:
Rigor and reliability
Team spirit and international collaboration
Transparency and service orientation
Continuous process improvement
Trust and autonomy
Candidate Selection Criteria:
Junior profiles accepted.
Background in administration, management, or a related field is an advantage.
Initial administrative experience is a plus but not mandatory.
Soft Skills
High level of rigor and organizational skills
Autonomy and proactivity
Ability to manage multiple workflows and stakeholders
Collaborative mindset
Reliability and strong sense of responsibility
Hard Skills
Excellent command of written and spoken French
Comfortable with digital tools and online platforms
Strong proficiency in Microsoft 365
Ability to work with structured processes and large corporate clients
Work condition:
Permanent contract (CDI), based in Mauritius
2 days of remote work per week
Daily collaboration with teams based in France
Salary & Benefits
Attractive fixed salary
One company seminar per year
Partial remote work (2 days/week)
Structured, supportive, and evolving work environment
Daily meals and snacks
Health insurance: 50% covered + dependent child included (E) Swan (L)
Leave entitlement: 22 paid leave days + 10 RTT days + 5 sick leave days (immediate accrual)
Annual sports package of €200
Car allowance (L)
Recruitment Process
Application via MeetYourJob
Initial discussion with Elodie, Talent Acquisition Specialist at MeetYourJob
Interview with Charlotte, Recruiter at Le Hibou
Interview with Dany (Administrative Manager) and Marie (Freelance Success Manager)
Interview with Julie, Chief Administrative & Financial Officer
Job offer
Here we go!
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