Key Account Payable – F/M/X

• Build a cohesive and high-performing team

• Uphold and ensure adherence to the Procure to Pay process, guaranteeing its seamless execution.

• Maintain the accuracy and integrity of the supplier database.

• Oversee the timely processing of invoices, ensuring they align with agreed payment deadlines with suppliers.

• Ensure all transactions adhere to the group’s management rules and standards.

• Contribute to effective cash management strategies.

• Guarantee the accurate and timely execution of supplier payment terms.

• Address and resolve tier 2 issues related to supplier queries, payments, and invoices.

• Ensure strict adherence to the monthly AP closing schedule.

• Conduct thorough analysis and provide justifications for AP balances. 

Operational tasks

• Regularly clean and update billing profiles to maintain the accuracy of the supplier database

• Ensure supplier credit notes are accurately recorded and reconciled in both the accounting system and the payment tool (Finally) on a weekly basis

• Analyze debtor suppliers weekly to recover any overpaid cash

• Conduct regular reports and analyses on supplier accounting

• Validate batch service provider payments

• Manually process supplier invoice payments through our Accounts Payable (AP) system, ensuring adherence to group Service Level Agreements (SLAs).

• Collaborate with the treasury department to ensure service providers are paid in compliance with local legal payment deadlines

• Reconcile payments through our bank system

• Reconcile General Ledger supplier accounts with our AP system.

• Perform reconciliation of aging balances for both clients and suppliers

• Execute General Ledger entries using our accounting software

• Assist the customer service team by providing payment proofs and accounting statements for suppliers, ensuring compliance with group SLAs

• Continuously seek opportunities to enhance processes and tools related to the role.

• Prepare periodic reports and maintain other relevant records