APTIS is looking for an EXECUTIVE SECRETARY to join its team

DUTIES & RESPONSIBILITIES:

  • Receive and screen phone calls and redirect them when appropriate.

  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, travel arrangements etc.

  • Maintain electronic and paper records ensuring information is organized and easily accessible.

  • Keep meetings minutes.

  • Handle confidential documents ensuring they remain secure.

  • Coordinate functions and activities with other departments and sections.

  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.

  • Conduct research and prepare presentations or reports as assigned.

CANDIDATE PROFILE:

  • HSC and Certificate in Secretarial Duties (essential).

  • Member of Institute of Chartered Secretaries and Administrators (desirable).

  • Minimum of 2 years working experience.

  • Computer literate.

  • Ability to organise, multitask, prioritize and work under pressure.

  • Good written and spoken skills in English & French.

ARE YOU UP TO IT? 

LET US HEAR FROM YOU…