RESPONSIBILITIES:

  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

  • Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.

  • Prepares reports by collecting and analyzing information.

  • Represents the executive by attending meetings in the executive’s absence and speaking for the executive.

  • Maintains customer confidence and protects operations by keeping information confidential.

  • Completes projects by assigning work to clerical staff and following up on results.

  • Secures information by completing database backups.

  • Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.

  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.

  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

  • Perform any cognate duties as may be assigned by the management

ACADEMIC QUALIFICATIONS AND EXPERIENCE REQUIREMENTS:

  • Bachelor’s degree preferred

  • 3-5 years of administrative experience

  • 3-5 years of executive assistant experience

  • Experience managing multiple calendars

SKILLS REQUIREMENTS:

  • High level of written and verbal communication skills

  • Reporting skills, scheduling & organization skills

  • Discretion and confidentiality

  • Supply management

  • Excellent knowledge of MS Office

  • Exemplary planning and time management skills

  • Presentation skills

  • Office equipment maintenance

  • Ability to multitask and prioritize daily workload