RESPONSIBILITIES :

  • Processing of invoices on daily basis i.e. to match them with their authorised documents and receiving reports, batch them and book them to the appropriate departments.

  • Preparation of creditors payments and submit them with their supports attached for final approval and signatures by the Finance Manager and General Manager or Hotel Manager.

  • Input direct invoices in the accounting system.

  • Follow up of indirect invoices.

  • Attend suppliers’ queries with regards to their payments

  • Follow up of all payments through bank transfers and by post.

  • Ensure all payments are done on a timely basis.

  • Prepare manual cheques as and when required and account them in the accounting system.

  • To prepare monthly telephone reports.

  • Use petty cash vouchers with every payment: number and date them chronologically 

  • Ensure all petty cash vouchers have their supporting documents and properly accounted in the accounting system.

  • Get signatures of the HOD for the different departments and from Finance Manager for the petty cash vouchers before preparing the cheque for replenishment.

  • To file all petty cash vouchers properly for future references.

  • Ensure the aged creditors is reconciled with the statement of account of all the suppliers.

  • Check the daily cash receipt and the cashiering 

  • Help in inventory at the end of each month.

  • Ensure proper filling of the documents

  • To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned

EXPERIENCE :

  • 3-4 years in a similar position

  • Knowledge of Sun system would be an advantage

QUALIFICATIONS :

  • HSC holder with A level Accounting