Our client, a major Mauritian group, is looking for a Project & Executive Assistant (H/F).

Assist key team members in the monitoring of project plans, schedules and organisation of stakeholders meetings while ensuring the day to day operations;

Provide high-level administrative support and executive secretarial duties to the Chief Executive Officer.

 

Key duties & responsibilities:
  • Organise, attend and participate in stakeholder meetings while facilitating communication throughout the project life cycle;
  • Support team members when implementing risk management strategies;
  • Handle multiple projects and priorities simultaneously in a fast-paced environment;
  • Manage the calendar and coordinate meetings and agendas;
  • Screen phone calls, enquiries, requests and handle them appropriately according to urgency and importance;
  • Prepare and modify various documents including correspondence, agendas, reports, drafts, and minutes;
  • Maintain and improve electronic and hard copy filing system for business & private documents and keep all files in a well organised manner;
  • Prepare Board packs for Board meetings (printing, binding, checking and chasing if need be) and do the filing of reports or presentations after the meeting.
  • Attend to any personal task as and when assigned by the Head of the company, in a wide range of fields including:
  • Banking, invoicing, Medical claim handling, events organization or scheduling, renewal of permits, licences and insurances, travel arrangements for their families etc. and seek professional advice as and when required.
  • Provide administrative support as needed and undertake project tasks as required.
Profile:
  • Bachelor degree in Business or any equivalent qualification;
  • Experience in project management and as Personal Secretary/Assistant
  • Proficiency in MS Office;
  • Good communication and interpersonal skills;
  • Strong organisational and multi-tasking skills;
  • Excellent analytical and problem solving abilities;
  • Documentation management and ability to use project management tools;
  • Attention to details under pressure and discreet;
  • Time management skills with ability to meet deadlines;
  • Have a valid driving licence and owner of private car.
Job Overview
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