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  • Receives and reviews purchase orders, check requests, and/ or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
  • Matches original invoices and requests for payment, with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
  • Codes, verifies, and electronically enters accounts payable data (creditors invoices) into appropriate creditor’s ledger, and constantly keep each one of them up-to-date. Set up new accounts, as required.
  • Liaise with all departments to ensure that all invoices are accounted for.Monthly reconciliation of creditor system with supplier statements.
  • Draws, verifies, and posts payment checks to appropriate suppliers, outside contractors, and agencies. Also prepare check for the monthly payroll of hotel personnel.
  • Checks are only posted to beneficiaries after they have been checked and counter-checked by immediate superiors, and Regional Office respectively.
  • Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between the Accounts Department and suppliers/ outside contractors in the resolution of administrative problems and inquiries.
  • Monitors blanket purchase orders from each department and periodically notifies superiors about departmental balances, so as they remain within their allocated budgets.
  • Maintains logs, enters and balances account data, and generates statistical summary reports as required.
Profile:
  • Qualifications: HSC holder and Accounting as main subject and Minimum of ACCA level 1
  • Experience: At least 2 years within accounting field.
  • Personal Qualities: Organizational Skills, Planning and good communication

 

 

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